Scope of duties

The Credit Control Officer is responsible for managing and following up on receivables, ensuring timely payments, accurate daily projections, and proper credit control. This role involves close monitoring of credit limits and immediate escalation to senior management if payment problems arise. The Credit Control Officer works closely with Traders, the GCRM, the CFO, and other stakeholders to ensure smooth and efficient credit operations. The role includes several departmental administrative tasks.

Responsibilities:

• Follows up on payments with traders, clients, and brokers for sales.
• Prepares and submits reminders for payment to clients.
• Regularly review outstanding receivables.
• Maintains a credit control log and proper filing of all follow-up actions.
• Posts daily all incoming payments in the accounting software.
• Provides banks with required documents or clarifications regarding incoming payments and invoice references.
• Weekly, shares receivables reports with Heads of Departments and Traders; updating them on any payment developments.
• Calculates financial charges, prepare related Debit Notes, and post them to the ledger.
• Issues Credit Notes for discounts or cancellations and update the ledger accordingly.
• Notifies debtors when funds are received, detailing the fund allocation and confirming it with the debtor.
• Provide debtors with required documents such as:
  • Invoices
  • Bank account change letters
  • Any other requested documents
• Notifies the GCRM, Traders, and/or CFO/CEO, when a debtor asks to delay or pay in installments, applying any necessary charges, and closely monitor the account.
• Guides debtors on alternative bank accounts or payments in other currencies, including exchange rates and resolving short payments due to currency differences.
• Communicates regularly with Traders and the Management (CEO, GCRM, CFO), sharing key data like payment performance, ledger activity, and stem profitability.
• Informs the trading and legal teams as well as the management about problematic or disputing debtors
• Tracks unresolved claims/disputes and ensure they’re resolved to enable payment collection.
• Records and deposits incoming cheques on the due date.
• Performs departmental administrative duties, e.g., opening clients’ and suppliers’ accounts as necessary.
• Ensures implementation of the Group’s Management System and makes suggestions for improvements.

Required Qualifications/Competencies

• LCCI Higher and/or University degree in Accounting and/or Finance or other Business or Finance related subject.
• Previous relevant experience will be considered as an advantage
• Commercially minded
• Ability to communicate effectively, both verbally and by email, with customers of various nationalities and cultures in a professional manner.
• Good working knowledge of computerized sales ledger systems and spreadsheet applications
• Basic bookkeeping knowledge
• Good command of the Greek and English languages

Benefits

• 13th Salary
• Provident Fund
• Private Medical Insurance
• Monthly Nursery Care Allowance
• Annual Paid Study Leave
• Lunch
• Parking

Applications will be treated with strict confidentiality.

Applicants must already be eligible to be employed within the EU.

Please send your C.V. to:  careers@island-oil.com