Scope of duties

The Front Office Administrator serves as the primary point of contact for visitors and callers while managing secretarial and administrative tasks that support the organization.

Key Responsibilities

• Visitor & Caller Management:
  • Welcoming visitors, directing them appropriately.
  • Professionally handling and forwarding phone calls, ensuring clear and complete messages.
• Communication & Correspondence:
  • Providing accurate information via various communication channels.
  • Managing and distributing incoming/outgoing mail, emails, and courier services.
• Administrative Support:
  • Organizing travel arrangements (tickets, accommodation, credit card expenses).
  • Maintaining address books, updating calendars, and monitoring meeting room bookings.
• Office Maintenance:
  • Ensuring reception and meeting rooms are tidy and equipped.
  • Managing office supply inventory and orders (stationery, kitchen, cleaning).
• Secretarial Duties:
  • Typing, filing, photocopying, and other administrative tasks.
  • Maintaining records like departmental petty cash and assisting with cash/payment requests.
• Collaboration:
  • Coordinating with HR for meal orders.
  • Liaising with drivers and supporting departmental needs.
• Compliance & Quality:
  • Implementing and improving the organization’s management system.

Required Qualifications & Skills

• Education: Higher Education diploma.
• Experience: Minimum of 3 years in a similar role.
• Languages: Proficiency in Greek and English.
• Technical Skills: Computer literacy.
• Personal Skills:
  • Customer service orientation.
  • Strong organizational, communication, and multitasking abilities.
  • Professional demeanor and telephone etiquette.
  • Ethical, accountable, and deadline-driven.

Why Join Us?

We offer an engaging, professional environment where your contributions are valued, and your skills are put to use in meaningful ways. Join a team that fosters growth, encourages collaboration, and celebrates success. If you’re ready to bring your talents to an organization that values excellence, we want to hear from you!

Location: Limassol, Cyprus
 
 

All applications will be treated with strict confidentiality.  Applicants must be able to reside & work within EU. 

An excellent package, including provident fund and medical insurance will be offered to the successful candidate according to qualifications and experience.

If you wish to apply for this position, kindly send your CV at : careers@island-oil.com