Scope of duties

The primary responsibility of the ISA is to perform the issuance of invoices by Island Oil Ltd to its customers for the International Sales of marine bunkers and lubricants in Cyprus and China. The ISA ensures that the invoices are issued in a timely, accurate and efficient manner in accordance with all relevant controls and approvals.

The ISA will work closely with the SISA to ensure that the work is adequately monitored and checked and that all deadlines are met.

Responsibilities

• Processes and issues IOL international sales invoices.
• Prepares IOL Invoices/Bunker Delivery Reports (BDR) for the purposes of financing (‘Release’) from the Bank providing the related trade finance.
• Sends IOL invoices to customers.
• Processes and posts international purchase (supplier) invoices.
• Monitors on a daily basis the un-invoiced deliveries via the system generated report and follows up delivery documents required for invoicing from suppliers.
• Makes copies of supplier invoices and sends them to the Banking Department for payment.
• Requests Supplier Confirmation Letters.
• Registers and files all original supplier invoices of IOL.
• Updates KPIs.
• IOL Invoice Mail registration.
• Handles Disputes in relation to invoices issued.
• Checks if approval has been granted to Traders when the Supplier is not the same as the physical supplier and requests Notice of Confirmation (NOC) if required.
• Processes and issues invoices for Danaos Systems Cyprus Ltd (DSCL), as per the instructions received from DSCL Manager.
• Posts incomings for DSCL.
• Checks draft NSL invoices prepared by NSL – Sales Accountant.
• Reconciles, on a monthly basis, international & physical sales per invoicing system to accounts.
• Checks IOL invoices and IOL entries processed by the SISA.
• Registers and files Stems on a daily basis.
• Provides general support to Accounts Department as required by CA and GFC.
• Implements the Group’s Management System and makes suggestions for improvements.

Required Qualifications / Competencies

• LCCI Intermediate and/or University degree in Accounting and/or Finance or other Business or Finance related subject.
• Previous relevant experience will be considered as an advantage
• Ability to work to daily, weekly and monthly deadlines
• Ability to communicate effectively with international customers and suppliers
• Sound bookkeeping knowledge and experience of computerized accounting systems
• Sound experience in spreadsheet applications
• Good command of the Greek and English languages

Benefits

• Competitive remuneration package offered
• 13th Salary
• In hospital medical cover
• Provident fund
• Lunch
• Parking

Location: Limassol, Cyprus
 
 

All applications will be treated with strict confidentiality.  Applicants must be able to reside & work within EU. 

An excellent package, including provident fund and medical insurance will be offered to the successful candidate according to qualifications and experience.

If you wish to apply for this position, kindly send your CV at : careers@island-oil.com